Record a change of employer

Training providerThis article sits within the Training provider section

We’ve made improvements to the way you record a change of employer in your apprenticeship service account.  If an apprentice continues their apprenticeship training with a new employer their details will carry over to the new employer’s account (including their personal details and the apprenticeship framework or standard they are on). 

Please note: It is important that you check that the apprentices’ details are correct before this action is taken.  The apprentice details cannot be changed once the change of employer function has been used. 

Follow these steps:

  1. The previous employer must ‘stop’ the apprenticeship and enter the apprentice’s last month of employment with them as their ‘end date’.
  2. The new employer needs to select ‘provider permissions’ and give the training provider permission to ‘create a cohort’. This will allow the training provider to move the apprentice.
  3. When the training provider has the right permission, they can move the apprentice in the ‘manage apprentices’ section of their account. The training provider will declare the month in which the apprentice moved to the new employer, the new training planned end month and the remaining costs of training and assessment. 
  4. Once the training provider has created a ‘change of employer’ request, the new employer needs to approve it. They can access this in the ‘ready to review’ section within ‘your cohort requests’.

Employers that do not pay the apprenticeship levy, will not need to reserve funding when they approve a training providers request to ‘move’ an apprentice.

Portable flexi-job apprenticeship pilot

If the training provider is involved in the portable flexi-job apprenticeship pilot, and the apprentice is on a portable flexi-job apprenticeship, then on step 3 the provider will also declare the: 

  • planned end date for the current employment
  • agreed training price for the period of employment

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