Funding compliance at R14Training providerThis article sits within the Training provider section
We have identified that a very small number of apprentice records in the R13 Individualised Learning Record (ILR) for the 2020/2021 funding year do not include a National Insurance number.
We are contacting affected providers directly about this and they are required to correct it in the final ILR data collection (R14) which is due by 6pm on the 21 October 2021. If you do not provide this information, we may recover any funds paid for the affected apprentices.
The funding rules state:
- that you must accurately complete all ILR fields for an apprentice as required in the ILR specification, even if they are not used for funding.
- the national insurance number is required for all apprentices to confirm their employment status and eligibility for funding.
During the 2020/2021 funding year the ESFA provided flexibility to allow additional time to provide this information due to delays at HMRC affecting a small group of learners. These delays have been addressed by HMRC and most training providers have successfully updated their records.
To ensure we can verify eligibility to funding for the remaining apprentices please ensure you update your ILR before making the final submission.
The following rules support all fields in the ILR being completed:
- P385 which puts the funding condition on providers and therefore if it is not adhered to, we can either remove, or decide not to pay, funds.
Individualised learner record (ILR)
- P384 states the evidence pack must include all information reported to us in the ILR and the earnings adjustment statement (EAS), and if it applies, the supporting evidence for the data you report.
- P385 means you must accurately complete all ILR fields for an apprentice as required in the ILR specification, even if they are not used for funding. Where your data does not support the funding, you have claimed, we will take action to get this corrected and could recover funds.