Set training provider permissions

EmployerThis article sits within the Employer section

There is a similar article for training providers.

You can give your training provider permission to: 

  • reserve funding (for employers with a pay bill under £3 million)
  • add apprentice records
  • recruit apprentices 

You will need to approve any information your training provider gives us on your behalf.

Your training provider will not be able to view anything in your apprenticeship service account.

Give permission

You can add your training provider to your apprenticeship service account using their name or UK provider reference number (UKPRN). Select ‘training provider permissions’ to view your existing permissions, add a training provider, remove or change permissions.

You will have to select which access you wish to grant your training provider.

Add apprentice records

  • This allows training providers to add apprentice records. If you do not pay the levy, this permission also allows your training provider to reserve funding

Recruit apprentices and trainees

  • This allows your training provider to create and manage adverts. It also allows them to receive and manage applications

There are two levels of access for this permission

  • Allow
  • Allow, but I want to review adverts before they’re advertised

Please note: you are not required to give your training provider permission to do both of these activities, you can select just add apprentices or recruit apprentices if this is your preference.

Reserving funds 

To allow your training provider to reserve funds, you must give them ‘add apprentice records’ permission.

Each employer must take responsibility for all reservations that are linked to their account.


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